ARTICLE
4- ADMINISTRATION
The
administration of Unic Club of Canada shall be the responsibility of the
Executive Council.
A. EXECUTIVE
COUNCIL:
This
shall be made of the following elected officers, including the vice
president who shall be nominated by the president.
(I)
President
(II)
Vice President
(III)
Secretary General
(IV)
Assistant Secretary General
(V)
Financial Secretary
(VI)
Social Secretary
(VII)
Treasurer
(VIII)
Public Relations Officer
(IX)
Speaker/Whip
A.
(B) The executive body shall meet as often as it deemed
necessary at the discretion of
the President.
A.
(C) Be the policy initiating body of the club.
A.
(D) Handle all such matters not provided for in this
constitution.
A.
(E) Present all decisions to the general house for
ratification.
A.
(F) shall be dissolved at the end of two years in office
before election of new executive
B. THE
PRESIDENT
(I)
Shall summon all general/executive meetings of the club
through the Secretary General.
(II)
Shall preside over all general and executive meetings.
(III)
Direct the affairs of the club in line with the provisions
of the constitution.
(IV)
Shall approve all payments and withdrawals of the club's
money.
(V)
Shall endorse minutes of general meetings.
(VI)
Shall perform such other functions that may be assigned
him by the house.
(VII)
The President shall call early election when deemed
necessary.
(VIII)
When there is stalemate, the President shall have a
casting vote at all executive and
general meetings
THE
VICE PRESIDENT
(I)
Shall in the absence of the President, perform all
functions of the President.
(II)
Shall assist the President in all matters and shall assume
the office of the President in case of
impeachment.
(III)
Shall perform any other duty that may be assigned to him
from time by the house/President.
SECRETARY
GENERAL
(i)
Shall be the head of the club's secretariat and convene
all meetings after due
consultation with the President.
(ii)
Shall record proceeding at general meetings.
(iii)
Shall engage in correspondence on behalf of the club after
due consultation with the
President.
(iv)
Shall keep a chronological record of the club's
activities.
(v)
Shall be the sole custodian of the club's seal and other
vital documents.
(vi)
Shall communicate notice of annual general meetings to all
members.
(viii)
Shall maintain at all times an up to date register of
names and address of members.
THE
ASSISTANT SECRETARY GENERAL
(i)
Shall assist the Secretary General in secretarial duties
and shall act on his behalf.
(ii)
Shall record proceedings at executive meetings.
(iii)
Shall perform such other duties that may be assigned to him
by the house.
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THE
FINANCIAL SECRETARY
(i)
Collect all monies and pay same to Treasurer within
twenty-four hours after such
collections have been made.
(ii)
Keep a record of account for the club.
(iii)
Issue receipts for any money collected. (iv) Present an
annual financial report of the club's
account to the
general house.
(v)
Present to the house, statement of all money received
during previous
meetings.
(vii)
Perform any other duties that may be assigned to him from
time to time
by the President of the house.
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TREASURER
(i)
Deputize for the Financial Secretary in his absence.
(ii)
Receive and sign for all monies belonging to the club as
paid to him by the
Financial Secretary.
(iii)
Pay same to club's bank account within two working days of
receipt and present payment
tellers/passbooks to the house
at every meeting.
(iv)
Be in custody of the club's bank teller, passbook and/or
cheque book.
(v)
Keep and disburse an impress account of $500.00 (five
hundred dollars).
(vi)
Shall acquire and keep invoice's and/or bills for such
funds that may be disbursed.
(vii)
Shall present a quarterly financial statement to the
house.
(viii)
Shall present a detailed financial report at the end of
his term of office. Such a
report shall be presented at a
general meeting, marking the
end of his term.
THE
SOCIAL SECRETARY
(i)
Shall coordinate the club's activities during social
engagement.
(ii)
Being the chairman of social welfare committee.
(iii)
Shall disseminate all clubs information and/or resolutions
to members at all times.
PUBLIC
RELATIONS OFFICER
(i)
Shall be responsible for the publicity of the club's
activities through print and
non-print media subject to the approval
of the house/President.
(ii)
Ensure that the club before any publicity approves all
publicity materials.
(iii)
Shall perform other assignments that may be given by the
President, the executive committee
and/or the general house.
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SPEAKER/WHIP
(i)
The speaker shall maintain order during meetings and obtain
fines or enforce any disciplinary
action if necessary for disturbing
members during meetings. If any member(s) so
disciplined refuses to co-operate,
the speaker shall make a report to
the house immediately for action.
(ii)
Shall handover fines collected to the financial secretary
at the end of a meeting.
(iii)
Shall perform other duties that may be assigned to him by
the house/President.
COUNCIL
OF ELDERS
(i)
Shall act as advisor to executive committee.
(ii)
Shall act as ambassadors of the club in other councils,
organizations or bodies. (iii) Shall
resolve dispute within
members and/or member's family
QUALIFICATIONS
(1)
Members must have severed two-consecutive term as a
President of the club.
(2)
Any member of the council that wishes to run for elected
office must resign from the council three months
before Election Day.
(3)
This council shall not exceed four members at any time.
PATRONS
(i)
Be honorary in nature.
(ii)
Be people chosen for their unique achievement in the
society.
(iii)
Act as advisors to the club.
(iv)
The club shall identify or show solidarity with such
patrons in times of
need.
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UNIC CLUB OF TORONTO CANADA
